Rincon Events Full Service Coordination
What does Rincon include in their Full Service Event Coordination?
- A Rincon Event Planner
- Pre-Planning
- Initial Site Visit
- Complete Preliminary Estimate of Rincon Events Services including; schedule of events, rental list and lighting plan
- Menu Development
- Vendor Recommendations
- Comprehensive Planning Meeting
- Revised Estimate of Rincon Events Services including updated schedule of events, rental list, lighting plan, decor plan and vendor plan (delivery and set up)
- Availability for questions, advice, support and referrals
- Final site walk through
- Confirmation of vendors and their delivery times
- Day-Of Event Coordination
- Event Captain* to manage set up of lighting, decor and rentals, along with catering services, catering staff and schedule of events
- Event Team*
Additional Planning and Production Services Offered by Rincon Events
Event Planning and Production Services Offered Beyond "What's included" with Rincon Event's Full Service Events
- Initial Meeting
- Initial consultation to discuss your vision
- Create a highly detailed event plan for the reception including; a site plan, rental list, lighting plan and vendor plan
- Assist with the look and feel of your event theme and entertainment
- Referrals for vendors not yet booked
- Manage and Assist with booked vendors in creating a detailed vendor delivery schedule for the day of your event
- Unlimited availability for questions, advice, support and referrals by phone, e-mail and in person
- Unlimited onsite meetings prior to wedding day to discuss event details, style and decor
- Final Planning
- Finalized estimate including event plan, site plan, rental list and vendor delivery/production schedule
- Final walk through of reception event plan and site plan
- Confirms with vendors their contracted services, coordinate delivery schedule and creates a detailed production schedule
- Distribution of complete event plan to vendors and resolve any underlying issues
- Event Coordinator manages set up of event site
- Check in and manage all vendors and coordinates delivery and set up as needed
- Ensures all event details are 100% before guest arrival
- Event Production
- Event Coordinator manages catering and catering staff
- Coordinates with family and wedding party during reception
- Lights candles and finish last minute touches, direct guests to reception locations
- Event Coordinator cues DJ/musicians during reception/event
- Distribute vendor balances and/or thank you gifts day of event
- Event Coordinator manages clean up and breakdown of event
- Dismiss tables to buffet, Organize vendor meals
* Additional planning for our wedding clients: Event Coordinator collects and ensures all details and placement of guest book and pens or picture frame with pens, place cards, table numbers/names, toasting glasses, cake service, disposable cameras, favors, and other personal items for the reception, check in with family and see to any last minute details